Receptionist/Facilities Coordinator Job in Dublin at Sodexo

Role Responsibility

Welcoming staff and visitors to the building and arranging Food and Hospitality services.

Delivering a hosting/concierge experience for visitors

Co-ordinating meeting rooms and hospitality bookings

Computer and manual task bookings

Manage courier and postal services

Management of and order of stationary & office supplies

Management of & order of free issue food supplies

Arrange, organise and manage ad hoc activities

Issue access cards to employees, visitors & manage booking system

Activate access cards to employees, visitors & maintain required documentation

Manage car parking facilities

Producing reports as required

Ensuring customer requirements and expectation are met

Act as point of contact for internal/external telephone queries in an efficient and concise manner.

Act as a point of contact for suppliers/contractors and Sodexo Staff who visit and work on site.

Act as point of contact to deal with day to day queries made by the client

Where appropriate, reporting of accidents and incidents

Maintain a tidy and professional reception, meeting rooms & office spaces

Assist with building inductions for new starters if/when required

Assist with setting up of meeting room display/video conferencing equipment for on-site meetings.

To report all maintenance faults to the Service desk and log accordingly.

Coordinate PPMs for subcontractors on site & management of the Facilities PPM of soft and hard services.

Complete & manage Health & Safety Files

Direct and manage Cleaning team liaising with Sub Contractor as required

Conduct Weekly Health and Safety Walks of Building & complete other required Health and Safety documents and checks

Issue Permit to Works for Sodexo and non Sodexo sub contractors

To carry out regular and systematic checks of the meeting rooms ensuring rooms are clean, tidy and set up to standard.

To process invoices e-Profit, track orders where relevant.

Maintain and manage a system for invoicing and close books on a weekly or monthly basis

To attend training courses, as required, in order to keep up-to-date with company legislation, policies and procedures.

To carry out any reasonable request made by client or Sodexo

The Ideal Candidate

Excellent working knowledge of MS Office, Word, Excel , Power Point

Excellent use of English language (written and spoken)

Professional and courteous telephone manner

Exemplary customer services skills

Excellent organisational skills, be efficient, proactive & good time management

Ability to work as an individual and as part of a team

Experience of delivering excellent customer service both face to face and over the telephone

Previous administrative experience essential

Previous experience of working in the field of facilities management

Excellent knowledge of Health & Safety

About the Company

Company: Sodexo

Company Location:  Dublin

Estimated Salary:

About Sodexo